Sales & Purchase Ledger Clerk

The Role

Forward As One CE Multi Academy Trust 

Sales & Purchase Ledger Clerk

Job title: Sales & Purchase Ledger Clerk for the Forward As One CE MAT Central Team 

Directorate: Forward As One CE Multi Academy Trust  

Reporting to: Chief Finance and Operating Officer 

Salary Scale: NJC07 (£24,294) - NJC11 (£25,979) 

Hours per week: 37 hours per week 

Type: Full time and all year round 

Holidays: Start 23 days growing to 27 days plus bank holidays (September to August Holiday year) 

Employers Pension Contributions:  Local Government Pension Scheme 

Location: Bolton 

Closing Date: Friday 11th October 2024 - 12pm

Purpose of the post:  

To be a Sales and Purchase Ledger Clerk to the Central Trust team of Forward As One Church of England Multi Academy Trust and perform all necessary tasks requested by the Central Team. To undertake a full range of financial and administrative duties and to ensure the efficient and effective running of the Central Team office and Trust daily business.  

Main duties & specific responsibilities:

ü Daily, accurate and timely processing of sales and purchase invoices onto the ledger once approved.

ü Liaise with all schools and responsible personnel to ensure that the purchase invoices are processed promptly.

ü Ensuring that all invoices are addressed correctly and are VAT compliant and recorded accurately.

ü Liaising with Suppliers to ensure that we receive the invoices as per the processing policy.

ü Assist the central team with back up planning/workload deadlines.

ü Liaise with the Management Accounts and CFOO regarding new suppliers and assist where necessary to ensure that the accounts are running smoothly.

ü Regularly review ledgers to ensure that you are checking accurate supplier data.

ü Proactively deal with reminders and statements to avoid further action being taken or late payment changes.

ü Support with Finance workload across the Trust (training available)

ü Be supportive role with the weekly BACS payments to suppliers if/when required

ü Weekly reviews of the purchase order list

Who we are looking for:

ü Experience in a purchase ledger finance role (desirable but not essential)

ü Strong customer service skills and ability to professionally communicate with variety of suppliers / stakeholders

ü Microsoft Word and Excel – Intermediate or above

ü Sage 200 experience (desirable but not essential)

ü Ability to take full ownership of role and ability to multi-task

ü Strong team player with proactive and problem-solving attitude

ü Excellent communication skills and able to successfully communicate with staff at all levels

ü Excellent organisation skills and excellent attention to detail

ü Excellent time management skills, ability to prioritise and meet strict deadlines

ü Be able to work in a face paced environment

Support for the Trust Schools:

ü Be aware of and comply with policies relating to Child Protection, Health & Safety, Equal Opportunities, Confidentiality, Keeping Children Safe in Education as well as general staff procedures

ü Contribute and uphold to the Trusts ethos, vision and aims of - #OneTeam #OneMission #OneFamily

ü Appreciate and support the role of other professionals

ü Attend and contribute to relevant meetings as required

ü Participate in training and other learning activities as required

ü Oversee and manage the compliance of all Trust School websites

ü Contribute to the organisation of Trust INSET days, Network meetings and training events

Safeguarding Statement:   

Forward As One CE Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates are subject to an enhanced disclosure from the Disclosure and Barring Service. 

In line with Keeping Children Safe in Education 2024, as part of our recruitment process, we will carry out an online search on shortlisted candidates to identify any comment, image or other content that could cause reputational damage to the trust and/or give rise to a safeguarding concern. If we discover anything during our searches this will be passed on to the recruitment manager and discussed during interview.   

This role is subject to an Enhanced DBS plus Children’s Barred List Check.   

Pre-employment checks will be undertaken before appointment is confirmed.